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Your application for permanent residence in Canada has reached the final stage of processing. You must submit two updated pictures of yourself, your spouse and children, instructions can be found at
http://www.cic.gc.ca/english/pdf/kits/guides/3901e.pdf together with your passport and the passport(s) of all accompanying dependent(s) to the visa office in Vienna (see address below) within 30 days of the date of this letter in order to finalize your application.
Please read carefully all information and instructions set out below and complete the steps accordingly. If you have any questions after reading them, please contact us by following the instructions our website:
http://www.canadainternational.gc.ca/austria-autriche/visas/index.aspx?lang=eng&menu_id=5
1. Change in Family Composition or Mailing Address
You must notify this office in writing if there are or will be changes in your life circumstances before using your visas, such as:
· Family status (e.g. marriage or common-law union, divorce, annulment, legal separation, birth, adoption, death of the sponsor, principal applicant or any accompanying family member, including grandchildren born to dependent children); or
· You or any of your family members being charged or convicted of a criminal offence; or
· Changes to mailing address/e-mail address/contact information.
Failure to inform CIC of any of these changes may delay processing, may result in the cancellation of your immigrant visas and may render you and your family members inadmissible to Canada. Failure to inform CIC of dependent family members during your application processing will permanently exclude them from later sponsorship in the Family Class.
2. Visa Validity
The issuance of your immigrant visa and of your Confirmation of Permanent Residence is time sensitive so it is important for you to act quickly upon receipt of this letter. Please note that the validity of your immigrant visa and Confirmation of Permanent Residence is limited by the validity of your medical results or the validity of your passport (or of one of your accompanying), whichever is shortest.
Once you receive your Confirmation of Permanent Resident document(s), please check the information on it to make sure it is correct. If there are any errors, such as incorrect spelling of name or incorrect date of birth, please inform this office immediately. Your name will appear in the same format as it appears in your passport.
You must travel to Canada and present your immigration documents at a Canadian Port of Entry before they expire. The validity of the Confirmation of Permanent Resident documents cannot be extended. If you fail to enter Canada before this date and still wish to immigrate to Canada, you must reapply by submitting a new application and paying new processing fees. All such applications will be assessed according to the immigration laws in force at the time of receipt of the application. There is no guarantee a future application will be successful.
3. Pay your Right of Permanent Residence Fee (RPRF), if applicable
If you have not already done so, you must immediately pay your RPRF for you and your accompanying spouse or common-law partner, if applicable.
Please submit the proof of payment to this office.
o If you wish to pay the fees by credit card, please follow the instructions on this website:
http://www.cic.gc.ca/english/information/fees/index.asp?cat=perm
o If you wish to pay the fees by financial instrument, direct deposit or bank transfer, please follow the instructions on this website:
http://www.canadainternational.gc.ca/austria-autriche/visas/fees-frais.aspx?lang=eng#fees
4. Passport and Other Requirements
4.1. Submitting your passport(s) to the Canadian Embassy in Vienna, Austria.
· Submit your original passport and the original passport of your accompanying spouse and dependent children (if applicable) at the same time.
· All passports must be valid for a minimum of six months and must have at least two blank visa pages.
· Please note that permanent resident visas cannot be placed in Diplomatic, Official or Military passports.
4.1.1. Please send your passport using one of the options below:
a. Registered mail directly to our Embassy:
Visa Office
Embassy of Canada
Laurenzerberg 2/3
1010 Vienna
Austria
b. Use the passport transmission services of one of the following Visa Application Centres who will forward it to our Embassy for a fee:
- Canada Visa Application Centre
VFS Services Germany GmbH
Graf-Adolf-Str. 43 4th floor
40210 Düsseldorf
Germany
http://www.vfsglobal.ca/canada/germany/
- Canada Visa Application Centre
International Organization for Migration - Bosnia and Herzegovina
Zmaja od Bosne bb
UN Common House
71000 Sarajevo
Bosnia and Herzegovina
http://www.vfsglobal.ca/Canada/BosniaHerzegovina/english/index.html
- Canada Visa Application Centre
International Organization for Migration (IOM) - Macedonia, FYR
Str Jordan Mijalkov 50 a
1000 Skopje
The former Yugoslav Republic of Macedonia
http://www.vfsglobal.ca/Canada/Macedonia/english/index.html
- Canada Visa Application Centre
International Organization for Migration (IOM) - Montenegro
Bulevar Džordza Vašingtona 51/ floor II / apt. 45,
81000 Podgorica
Montenegro
http://www.vfsglobal.ca/Canada/Montenegro/english/index.html
- Canada Visa Application Centre
International Organization for Migration - Kosovo
Gjergj Balsha street E-6/B-7, Arbëri III,
10000 Pristina
Kosovo
www.vfsglobal.ca/Canada/Kosovo/english/index.html
- Canada Visa Application Centre
International Organization for Migration - Serbia
Skenderbegova 3,
11120 Belgrade
Serbia
http://www.vfsglobal.ca/Canada/Serbia/english/index.html
c. Private courier service.
If you choose this option, you must supply a pre-paid commercial courier coupon. Ensure that all the required information is completed on the pre-paid commercial courier coupon, including:
- your full mailing address in the "Deliver To" field
- the address of the Canadian Embassy in Vienna in the “Return Address” field (see address above)
- your account details
Once you have arranged the pre-paid pick-up with the commercial courier service, the commercial courier company must contact our section by e-mail
(vienn-visa@international.gc.ca) in order to organize the pick-up of your envelope.
4.2. Submitting your passport(s) in Canada to the Case Processing Centre in Ottawa (CPC-O)
If you and all the accompanying dependents on your application are currently in Canada and plan to be in Canada for at least three months, you may submit your passport(s) to the Case Processing Centre – Ottawa (“CPC-O”). Please inform our office and follow these additional procedures:
· Add two (2) recent photographs of yourself, your spouse or common-law partner and dependent children (if applicable).
Follow the instructions provided in the section How to Complete the Forms of the application guide and in Appendix A: Photo Specifications. The application guides may be found on the CIC website at
http://www.cic.gc.ca/english/information/applications/index.asp
· On a separate piece of paper, please provide the following information for you and your spouse or common-law partner and dependent children (if applicable):
· Height, Eye Colour.
You are required to send your passport(s) together along with a copy of this letter by mail or courier to the following address.
If sent by regular mail or Canada Post Xpresspost (recommended option)
CPC – Ottawa
PO Box 9780
Ottawa, ON, K1G 4B9
Canada
· Purchase two prepaid letter-sized (32 x 24 cm) Canada Post Xpresspost envelopes (Regional if you live in Ontario or Quebec; National for other provinces and territories), at any Canada Post retail outlet.
· Complete the mailing label showing your full mailing address in the “Deliver To” field.
· Make a note of tracking numbers for each envelope.
· Enclose both envelopes along with your passport and a copy of this letter.
· You can purchase a Canada Post shipping label on line:
http://www.canadapost.ca/personal/tools/cst/intro-e.asp
If sent by private courier (only)
CPC – Ottawa
365 Laurier Avenue West
Ottawa, ON, K1A 1L1
Canada
· If you choose to not provide us with a return Xpresspost envelope, we will return your passport(s) via regular mail (Canada Post Lettermail). Passport(s) will not be returned by private courier. Do not provide any pre-paid courier envelopes: These will not be used.
5. The Return of your Passport(s)
Your immigration documentation and your passport(s) will be mailed out to you within 7 days from the date that the visa office receives your passport(s) via the same transmission method you selected.
The documentation and passport(s) will be returned to the mailing address we have in our records, unless instructed otherwise.
Please quote your file number and file category, as it appears in the subject line of this message, in all correspondence with our office.
Sincerely,
Visa Office (hm)
Embassy of Canada
Laurenzerberg 2
1010 Vienna, Austria
Email:
vienn-visa@international.gc.ca
Fax: +43 1 53138-3911
http://visa.kanada.at